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What should a first aid policy contain?

First Aid FAQ

Legislation relating to first aid at work (Health and Safety (First-Aid) Regulations 1981) covers the first aid provisions you need, what and how many first aid personnel you need, and the first aid equipment and facilities available. First aid policies should be clear and give staff a solid understanding of what the organisation has in place for first aid arrangements.

Below is a suggested list of items to cover in your First aid at work policy. The guidance and contents will vary depending on your organisation's needs & requirements:

Summary

  • Who it is intended for?
  • When it was last reviewed or issued?
  • The next review date
  • Who it is approved by?
  • Author

Introduction

  • Who the organisation is
  • Who the policy is applicable to
  • The purpose of it
  • It's scope
  • Acknowledgement of the need to meet legislative duties as an employer

Definitions

Here are some of the standard definitions of the below terms, you should tailor these to your organisation accordingly. 

  • First aid - aid given to an injured or ill person to preserve life, promote recovery and prevent further injury. 
  • First aider - A first aider is someone who is qualified to give first aid treatment in the event of an injury or illness. (British Red Cross)
  • Appointed person - An appointed person is someone who is nominated to take charge of first aid arrangements, such as looking after the first aid kit and calling an ambulance in an emergency. (British Red Cross)
  • Premises - this might be your offices or vehicles

Legislation

Which legislation is relevant to this policy and first aid at work (others may also be included depending on your organisation):

First Aid Risk Assessment

  • Acknowledging the need for first aid risk assessments, keeping them up to date
  • Systems are in place for checking on compliance with first aid policies. 
  • What might need assessing
  • Assessing what type and how many first aiders are needed in your organisation

Roles & Responsibilities

  • Employers responsibilities
  • Manager/Line Managers responsibilities
  • All staff responsibilities 
  • Appointed Person/First Aider/Emergency First Aider/etc. responsibilities

Training

  • What training is required for First Aiders/Appointed Persons (will be determined by risk assessment)
  • How often training should be redone, who is doing the training, need for valid certificates
  • Recommendation for a refresher course each year

First Aid provisions

  • There is no direct list of what first aid should be required in a workplace, it will be determined by your risk assessment
  • There is HSE guidance on what might be included in a standard first aid box 
  • Any extra provision you might require due to the nature of your work
  • Who is responsible for checking they are fully stocked and in date
  • What first aid facilities are available - who’s responsibility they are too

First Aid Procedures

  • How to respond in events of first aid being required
  • What is the protocol for first aid
  • Chain of people to call (e.g. the first aider, then the emergency services, etc.)

Record Keeping

  • Accident Books
  • RIDDOR

References

(Any references to legislation or other papers that you use in your policy)

Our First Aid Training

We offer 4 online first aid courses, including:

Our refresher courses work perfectly alongside practical training to keep your knowledge up to date. These CPD Accredited Courses will help you work towards compliance with the Health and Safety (First-Aid) Regulations 1981. Please note you will still need to complete a practical training course to become a qualified emergency first aider or first aider.

Online First Aid Courses