Accident Reporting FAQs & Resources

As a leading provider of Health & Safety eLearning, our experts are often asked about Accident Reporting. We've collected all of those questions and answered them for you below...

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Accident Reporting FAQs

Why should I report an accident or incident?

Reporting an accident or incident is a legal requirement. Authorities can identify risks and how they arise and the possibility of an investigation. Information regarding an accident can be used for future risk assessments as well as identifying risks that may cause others harm. Reports also show authorities about serious incidents and infectious diseases and records also help to prevent injuries and control costs spent on accident compensation.

When should I report an accident?

A RIDDOR report is only necessary when the accident is work related and it results in an injury of a type which is reportable (below):

What are reportable injuries?

As defined by HSE, all the below are reportable injuries:

  • Deaths - if work related
  • Fractures (not fingers, toes or thumbs)
  • Amputation
  • Loss or reduction of sight
  • Internal organ damage from crush injuries
  • Burns damaging vital organs, eyes, 10% of the body or respiratory system)
  • Scalpings that require treatment at a hospital
  • Head injuries or asphyxia that cause unconsciousness
  • Any other injury that comes from working in an enclosed space (e.g. hypothermia, more than 24-hour hospital admittance or the need of resuscitation)
  • Injuries that require more than 7 days absence at work
  • Injuries to non-workers in the workplace - those that require hospital admittance

What is defined as an accident?

The Oxford dictionary defines an accident as ‘An unfortunate incident that happens unexpectedly and unintentionally, typically resulting in damage or injury.’

What information should I include on an accident report?

  • Name
  • Address
  • Occupation
  • Department
  • Date
  • Description of Incident - what caused it, what injury, care to the person after the incident, vital signs after the incident.
  • People present
  • Symptoms prior to the accident?
  • Hazards that caused the accident and what is being done to correct the hazard
  • Any additional information

An accident happened but no one is seriously hurt. Should I report it?

If the incident fits the criteria of the ‘what are reportable injuries’ section then it must be reported. If it doesn’t then it does not need reporting.

How do I report an accident?

You can go online to HSE to complete a report.

Telephone 0845 300 9923 - must ONLY be used for fatal and specified injuries

Who should report an accident?

RIDDOR assigns employers, self-employed people and ‘the Responsible Person’ to report serious workplace accidents, diseases and dangerous occurrences.

What are the legal requirements?

Reporting of Injuries, Diseases and Dangerous Occurrences Regulations or RIDDOR (2013) state that employers require "responsible persons" to report accidents, major injuries, dangerous occurrences and even death in the workplace. See a more detailed list here - types of reportable incidents in the workplace. Breaching regulations is a crime and can result in a hefty fine.

Can you retroactively report an accident?

Obviously, the first thing you must do if there's an accident is to respond appropriately - such as calling for assistance or for an ambulance. Then get down as much relevant information as you can and create a report in the format required by your organisation. If the incident is reportable under RIDDOR, the report must be received within 10 days of the incident; injuries which result in a person being off work for over 7 consecutive days need to be reported within 15 days.

FAQs regarding our Accident Reporting Course

How long does the course take to complete?

Our course takes just 15 minutes to complete.

What devices can I complete the course on?

Our courses can be completed on a range of devices, they’re compatible with Desktops, laptops, mobile phones, iPads and other tablets.

What approvals does this course have?

This course is CPD Accredited and RoSPA Approved.

Why is this training important?

This Course is important for everyone in the workplace to complete so that everyone can complete a clear and concise accident report if they are involved in an incident at work. The course also covers how safety can be increased in the workplace, what to report and how to report it.

How long is my certificate valid for?

It is up to the training administrator of the employee as to when training needs to be refreshed. However, to stay up-to-date with legislation, we recommend that training should be renewed every year.

Documents and resources

  • Employee Accident Report Form

    This form, which can be downloaded and filled-in by hand, can be used by all employees to report Accidents, Ill-health or near-misses in the workplace. It has been designed as part of our Accident Reporting training programme. It’s clear, easy to use and includes notes to help employees to complete their report.

  • Employee Accident Report Form in WORD format

    In a format which can be completed on a computer, this Employee Accident Report form can be can be used by employees to report Accidents, Ill-health or near-misses in the workplace.  It can be adapted to suit an organisation or used exactly as it is. It has been designed as part of our Accident Reporting training programme. It’s clear, easy to use and includes notes to help employees to complete their report. It’s a WORD document in docx format and can be saved and forwarded onto your relevant person or department.

Additional resources

How to report an accident...

Learn about your legal responsibilities when it comes to accident reporting.

Hazards are present in any workplace and accidents are sometimes unavoidable. In this guide we’re going to take a look at the different responsibilities employees and employers have when it comes to reporting accidents.

Made in Partnership with Citation

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